Deployment Information

Deplyment

If You Are Being Activated

The Military and Veteran Success Center (MVSC) has developed a check list to help assist students called to active duty. We recommend students who are notified of upcoming military activation, prior to the completion of their current semester, complete the following:

PROCEDURE:

  • When a situation arises where a student, currently serving in the armed forces, receives orders for activation to state or federal service, the student will notify the Military and Veteran Success Center (MVSC). Please submit orders to Order Submission form. 

  •  The MVSC will be responsible for collecting and storing information in reference to the service member’s deployment. 

  • Once orders have been issued MVSC will be responsible for notifying the service member’s faculty as well as the Office of Student Records of start and end dates of deployment. 

18A:62-4.2 Options for student at public institution of higher education unable to complete course due to military service.

1. a. A service member or dependent of the service member, enrolled in a public institution of higher education who is unable to complete a course due to an unplanned deployment, mobilization, reassignment, or other military obligation of the service member, shall be entitled to the options set forth in this section with respect to the service member's or dependent's grade for the course.

b. A service member or dependent who has completed at least 55 percent of the course duration may choose, subject to approval from the faculty member, the department, the registrar, or the appropriate office at the institution, as applicable, to:

  1. receive a letter grade if the faculty member teaching the course determines that the service member or dependent has completed sufficient work, and there is sufficient evidence of progress toward meeting the requirements of the course, to justify the grade;
  2.  receive a grade of pass or fail based on whether the faculty member teaching the course determines that the service member or dependent has completed sufficient work and there is sufficient evidence of progress toward meeting the requirements of the course to justify the grade;
  3. receive a grade of incomplete;
  4. withdraw from the course;
  5. receive a temporary grade, if applicable; or
  6. transfer into an equivalent online section of the course, if available, with appropriate approval.

c. A service member or dependent who has completed less than 55 percent of the course duration may choose, subject to approval from the faculty member, the department, the registrar, or the appropriate office at the institution, as applicable, to:

  1. receive a grade of incomplete if the faculty member teaching the course determines that the service member or dependent has completed sufficient work, and there is sufficient evidence of progress toward meeting the requirements of the course, to justify the grade;
  2. withdraw from the course; or
  3. transfer into an equivalent online section of the course, if available, with appropriate approval.

d. (Deleted by amendment, P.L.2025, c.105)

e. A grade of incomplete shall remain valid for a period of one year after the service member or dependent returns to the public institution of higher education.

f. A service member or dependent who chooses to accept a grade of pass or fail may, within one year after returning to the public institution of higher education, contact the faculty member who taught the course, the academic chair of the department offering the course, the registrar, or the appropriate office at the institution to establish a plan to receive a letter grade for the course by completing the work required for the course, in which case the letter grade shall replace the pass or fail grade as the service member's or dependent's grade for the course.

g. A service member or dependent who chooses to withdraw from a course shall receive a full refund of tuition and fees attributable to that course.

h. A service member or dependent who has paid amounts for room, board, or fees shall, except as provided in subsection g. of this section, receive a refund of that portion of those amounts attributable to the time period during which the student or dependent did not use the services for which payment was made.

i. Any refund payable to a service member or dependent who is a financial aid recipient shall be subject to the applicable State and federal regulations regarding refunds.

j. As used in this section:

"Dependent" means an individual who is the dependent child or spouse of a service member.

"Service member" means an individual who is serving as a member of a Reserve component of the Armed Forces of the United States, or as a member of the National Guard, or on active duty as a member of the Armed Forces of the United States.

Enrolled students called into active military service prior to the completion of the semester, whether voluntarily or involuntarily, shall be eligible for the options outlined in the Stockton Student Handbook. It is imperative that you maintain communication with faculty to determine what options are available to you.

If you require additional assistance the Military and Veteran Success Center is available and can be reached directly at 609-652-4315 or via email at MVSC@stockton.edu 

 

Order Submission