Resources for SOBL Faculty

The information contained below is intended for use by faculty and staff in the School of Social and Behavioral Sciences only.  While much of the information is drawn directly from University policies and procedures, some of it is very School-specific and other Schools may do things differently in some cases.  That said, we hope you find the information below useful and helpful.  As always, if you have any questions, please do not hesitate to contact the SOBL office.

Class Cancellations
If it is necessary to cancel a class, please notify the SOBL office. An email will be sent to the class and a cancellation sign will be posted on the classroom door with any additional information you request. Class cancellations for personal reasons will be counted as sick time. If you are out for more than one class day (e.g., Monday & Wednesday) the intervening day will also be recorded as sick time. If you intend for the class to run as scheduled in your absence, please make every effort to have a program colleague cover the class for you. If you are unable to get coverage from a fellow faculty member, someone from SOBL may be able to assist.

For all absences, please complete the Faculty/Staff Absence form and submit it to the SOBL office, either as an email attachment or in person.

Classroom Assignments
Initial classroom assignments are made by the Office of Student Records and are subject to change for at least the first few weeks after the schedule is made viewable. If you have specific classroom requests or believe there will be an issue with your rooms as assigned, please notify the SOBL office by email. We will make every effort to ensure that your rooms meet the needs of your classes, but due to space limitations, it may not always be possible to fulfill every request. Please do remember to check your rooms before the start of the semester, so that we can minimize issues once the semester starts. You are more than welcome to make arrangements to switch rooms with other instructors on your own, but please notify the office immediately so that we can maintain the accuracy of the class schedule online and make sure there are no unforeseen issues.

Computer Labs
Requests for lab reservations can be made by emailing the SOBL office, or can be sent directly to the office of Information Technology Services by filling out their online request form.  Regular or recurring lab reservations are best made prior to the start of the semester.  Please note that there is a separate process (internally for I.T.S.) for scheduling labs during the final/extended week, and that regular lab assignments may not carry over. Lab requests for the final week should be made as early as possible in the same manner as a regular lab request, but labs will not be assigned until later in the semester.

Copying and Printing
Routine copy requests should be submitted in advance. You can email the SOBL office for any copy requests, or use the work request forms in the copy room.  Copy requests of high volume will be sent to the print shop. Be sure to leave ample time for job completion. You may make copies on your own, but please submit a request for large or more complex jobs. Whenever possible, please make copies on the front and back side of the page in order to save paper. Please consult a SOBL administrative assistant if you need assistance with your copy requests.  If at all possible, go green.

All SOBL faculty should be connected to the "SOBL_Faculty_Canon" located in the workroom. If you do not see this printer listed as an option when printing from your office, please let someone in the office know and we will get you connected. This printer can be used any time as needed; however, please do not use it for exceptionally large documents (> 15 pages) or to make multiple copies of documents. This puts excessive wear and tear on the machine and leads to service disruptions. Such jobs should be sent to the SOBL email (sobl@stockton.edu).

Travel

Printable Checklist (for your records; does not need to be submitted)

SOBL Funding Policy - JFF have been confirmed ($1400) for AY 19-20.  FDF are $1200, if secured in round 1.

Steps to secure funds and approvals:

1. Select and complete the correct funding request form. 

You will receive a response via email within 1-2 days after completing the funding request form. The email will provide fund, org, and program information that you will need for Step 2, Chrome River.

2. After request is approved, complete Chrome River Pre-Approval for Travel/Vehicle/Staff Training. Chrome River pre-approval must be initiated at least three weeks prior to travel or event.

3. Submit Request for Approval for Attendance at Events (not required if travel is for scholarly reasons related to teaching or research) to Denise Green* in the SOBL office.  Additional information and details on University procedures can be found at the Administration and Finance Travel page.

*Social Work faculty and staff should submit all documentation to De Mozelle-Wright.

Additionally...

Purchasing

For all computer, hardware and software** purchases, a quote must be requested from the office of Information and Technology Services before the purchase can be made.  If you have a specific technology request, you may work directly with someone in I.T.S. or send the request to Will Albert.

**All software purchases require prior approval from the office of Information and Technology Services. 

Room Reservations

Space can be reserved by contacting the Office of Event Services at Event.Services@Stockton.edu (usually Lisa Warnock answers that email).  Please include the event name or purpose for the reservation, number of expected attendees, and any support needs (I.T. assistance, tables and chairs, etc.).  If the event involves catering, please follow the steps below.

Catering Checklist

  • Submit a funding request for catering and receive approval (see "Travel and Funding" section). Funding requests should be submitted no less than three weeks before the event.
  • After catering approval is granted, contact Event Services (see above) about your event including set-ups for the room (tables, electronics, etc.).  Be sure to indicate that catering will be requested as certain rooms are not configured for catering.
  • Look at menus online at www.stockton.catertrax.com.
  • Catering orders need to be placed no less than two weeks before the event.  Please contact De Mozelle-Wright (or Loretta Duncan in De's absence) to let her know what food you would like so that she can place the order (all orders must go through the SOBL office). She will also need the Event Services confirmation that includes the room/location of the event, an agenda for your event, and a flyer or other advertisement of the event (an email advertisement is acceptable).
  • The day of the event you must circulate a sign-in sheet and have guests write their names on the sign-in sheet.  You may not email a list of attendees in lieu of submitting a sign-in sheet.  An example sign-in sheet can be downloaded here: sign-in sheet.
  • Please return the sign-in sheet to De.

Information on scholarly and professional activity formerly reported for each Board of Trustees meeting and disseminated in Board Books is now collected four times throughout the year and published in an annual Scholarly and Professional Activity report.

The Office of Research and Sponsored Programs has created the Scholarly and Professional Activity Reference Page, which provides detailed information on the Chicago style citation formats and the categories for submissions.  

The activity reported must meet the following guidelines:

  • Individual, rather than office accomplishments.  
  • External, rather than internal (Stockton) events, where the participant had a role beyond attending or performing their daily activities;
  • Accomplishments that are directly connected to our strategic themes; 
  • Staff and faculty activity should be submitted to your School liaison (Will Albert) in the correct citation format, using the Chicago Manual of Style.

Course Descriptions

Emailing Classes
You can quickly and easily email all of the students in a particular class from your Stockton email account using the following format - "semester-course@stockton.edu". For example, if you are trying to email PSYC 1100-001 in the Spring 2019 semester, you would use the address, "spring2019-psyc1100001@stockton.edu".  When emailing summer classes, be sure to use the correct section number (101 vs. 001).

You can also email students directly from the "summary class list" online. At the bottom of the list there is an "Email class" link.  Clicking it will open a new message with all of the students' email addresses in the "bcc:" field. There are also links to email each student individually.

Extended Week (a.k.a. Extended Class Schedule or Finals Week)
The final week of the semester is designed so that every class with regularly scheduled face-to-face meetings gets one last two-hour meeting for final exams, projects, presentations, etc. Please refer to the schedule of assigned meeting times so that you can plan accordingly.  Please note that meetings for hybrid classes are scheduled a little differently than regular face-to-face classes.  Those meeting patterns are described below the schedule grid.  Additionally, computer lab reservations do not carry over from the regular class schedule and must be reserved separately (please refer to the Computer Labs section under "General Info" above).

Grade Changes
Instructors can make grade changes for the current or past two semesters using the "Grade Change" link under "Faculty Advising Tools" on the Faculty tab in the Portal.  Once a change is submitted, both the instructor and student will receive a confirmation email.  The change will be visible on the student's transcript and the "Grade Summary" screen but not on the "Final Grades" screen. Changes can only be made to A - F, I and X grades. For changes in other situations, please contact the Assistant Dean or the Registrar's office (registrar@stockton.edu).

Incomplete ("I") Grades
To assign an Incomplete in place of a grade, the "Agreement for Completion of Coursework" (also available on the Faculty tab under "Faculty Resources") form must be filled out, signed by both the instructor and student, and submitted to the Assistant Dean for approval.  The form will be sent to the Registrar's office (who will input the "I" grade) and a copy will remain on file in the SOBL office.

Independent Studies
In order to offer an Independent Study to a student, both the instructor and student must complete the downloadable form (also available on the Faculty tab under "Faculty Resources"). Once complete, the student must bring the form to the SOBL office for approval (and GENS if it is for "G" credit or has an attribute attached), then to the Bursar's and Registrar's offices (in that order). A copy of the form will be kept on file in the SOBL office.

Changing or Declaring Majors, Minors and Preceptors
There is a single form (also available from Academic Advising, online or in-person) that students can complete to change their preceptor, change their major, add or remove a concentration, and/or add a minor.  The form should be completed by the student, signed by an appropriate faculty member, and submitted to the office of academic advising.

Degree Works Adjustments
To make adjustments to a student's degree evaluation (Degree Works), the "Degree Audit Adjustment" form (also available on the Academic Advising website) should be completed and signed by the student's preceptor, approved and signed by the Program Coordinator and Assistant Dean, and forwarded to the Academic Advising office.