New Employee Guide

 Welcome to the Stockton University family!  We are excited to have you joining our community.  Please use the resources in this Employee Guide to help you navigate through the transition of becoming a full-fledged employee.

New Hires 2016

New Hire To-Do List

Register your vehicle by going to Virtual parking permit registration.

The New Jersey State Code of Ethics requires all new employees to complete the Ethics Training within 30 days of employment. Once completed, forward ethics training completion certificate to IDE@stockton.edu.

Questions about any of the links below should be directed to the Office of Institutional Diversity & Equity.

Make sure you click on the correct ethics training module:

State Employee Training Module for Staff/Non-faculty; OR

College and University Faculty Training Module for Faculty

Please note the Annual Ethics Training must be completed within 30 days of hire.

The New Jersey State Code of Ethics requires all employees to complete the following:

  • Outside Activity Questionnaire (for full-time employees) or
  • The Conflict of Interest form (for adjunct & Part-time employees) 

These forms were distributed during New Hire Orientationn.

Please note these forms must be completed within seven days of hire.

Faculty and Staff are urged to "Opt in" to the Emergency Text-Messaging system. Log into thegoStockton Portal, click the Employee tab and click on Update Emergency Text Message Contacts to add your cell number.

Submit all benefits paperwork to HR (J115) by the date discussed during orientation. CLICK HERE to view the Benefits Slides shared during orientation (recommended that you use Chrome or Firefox when opening the link).

 

New Hire Orientation 

Within days of joining the Stockton University new employees will be contacted by the Office of Human Resources to schedule a New Hire Orientation session.  At this meeting the employee is introduced to the mission of the University, how the University is organized, basic expectations for all University employees and is given a tour of the University campus.  Another important component of the orientation is an overview of our medical, dental, life, pension and disability insurance packages.  Additional benefits such as tuition waiver, tuition reimbursement, credit union, etc. are also discussed.

New Faculty Orientation 

New Faculty Orientation is a two-day event in August designed to welcome our new faculty colleagues to Stockton. This event is offered by the Institute for Faculty Development

Please note that new faculty also need to participate in New Hire Orientation. The Office of Human Resources will contact all new faculty to schedule this date.

 

This Employee Guide contains only general guidelines and information. It is an electronic guide replacing the printed version of the employee handbook. It is not intended to be comprehensive or to address all possible applications of, or exceptions to, the general policies and procedures described.  For that reason, if you have any questions concerning eligibility for a particular benefit, or the applicability of a policy or practice to you, you should address your specific questions to the Office of Human Resources.  Neither this guide nor any other University document confers any right, either expressed or implied, to remain in the University's employ.  Nor does it guarantee any fixed terms or conditions of employment.  Your employment mayb be terminated pursuant to applicable University policies and procedures or Union contract.  If you are an employee on contract, the University may elect not to renew your contract, with or without cause, upon expiration of the contract.  No supervisor or other representative of Stockton University (except the President) has the authority to enter into any agreement for employment for any specified period of time, or to make any agreement contrary to the above.

Some of the subjects described in this guide are covered in detail in official policy and procedure documents.  You should refer to these documents for specific information, since this guide only briefly summarizes those benefits.  Please note that the terms of the State Health Benefits/Retirement Plans and their written insurance policies are controlling.

The procedures, practices, policies, and benefits described here may be modified or discontinued from time to time.  Every attempt will be made to inform you of any changes as they occur.  However, it is your responsibility to keep current of all University policies and procedures.  It is your responsibility to review University policies and procedures in detail and to request any clarification needed from your supervisor or the Office of Human Resources.  Violation of University policies or procedures may result in disciplinary action, including termination of employment.

Institutional Information 

Founded in 1969 as a public, four-year college within the New Jersey system of higher education, Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education oportunities and a vast array of minors.

Stockton's guiding principle is students first; vision and strategy follow. Please visit the Mission, Vision and Values page to learn more. 

Strategic planning is essential to ensure that we remain faithful to our University's mission, goals, and practices, while meeting the needs of the people and communities we serve.  The Institutional Strategic Plan addresses six key areas of focus:

  • Inclusive Student Success
  • Diversity and Inclusion
  • Teaching and Learning
  • Strategic Enrollment Management
  • Financial Sustainability
  • Campus Community, Communication, and Shared Governance

The Presidential Cabinet page provides the University's governance and leadership. Please click on each of the names to learn more about each member. 

For a break down of each Department, please visit our Organizational Charts page. 

The Additional Locations page provides an overview and link to information on all of Stockton's additional locations across south Jersey.  The Maps and Directions page provides driving directions to all locations, an interactive Campus map, options for public transportation as well as parking and transportation information. 

Stockton is dedicated to the dissemination of knowledge, the pursuit of truth, the development of students, and the general well-being of society. The Campus Conduct Code contains essential principles that promote civil and respectful behavior that are fundamental to a realization of these goals.  These principles are expressed through five values:  integrity, community, social justice, respect, and responsibility. 

The Campus Conduct Code governs the conduct of all administrators, faculty, staff, and other employees, students, and all visitors, guests, and licensess and invitees while such persons are on the University campus or in University-owned or University-controlled facilities

Human Resources Policies & Procedures

Institutional Diversity and Equity Policies & Information

Stockton University is committed to providing every University employee and prospective University employee with a work environment free from prohibited discrimination or harassment. The Policy Prohibiting Discrimination in the Workplace lays out exactly what behaviors and actions are prohibited, what the procedures are for filing a complaint, and all details related to the policy.

The Title IX  of the Education amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance.

The University is committed to providing an environment free from discrimination on the basis of sex. Stockton provides many resources to students, faculty, and staff to address concerns relating to discrimination on the basis of sex, which includes sexual misconduct.

The Clery Act requires institutions to report crimes that happen on, near, and immediately adjacent to campusEvery year the Stockton Police Department publishes an annual security report that includes three previous years of crime statistics.  Under the Clery Act some employees are designated Campus Security Authorities (CSA) and will receive annual additional training on when and how to report all crimes reported to them.

In compliance with the New Jersey Law against Discrimination N.J.S.A. 10:5-3 et seq. and the Federal Americans with Disabilities Act (ADA) 42 U.S.C.; §1211 (8), it is the policy of Stockton University to ensure equal employment opportunities for qualified applicants and employees with disabilities and to provide reasonable accommodation for qualified individuals with a disability who are employees or applicants for employment. Every reasonable effort will be made to accommodate properly documented special needs.

In accordance with the regulations of the New Jersey State Ethics Commission, it is public policy in New Jersey that the conduct of public officials and employees maintain the respect and confidence of the public. Please review the links below to understand the New Jersey State Ethics Code and state employees' responsibilities under the code. 

Make sure you click on the correct ethics training module:

State Employee Training Module for Staff/Non-faculty; OR

College and University Faculty Training Module for Faculty

Questions about any of the links or requirements above should be directed to the Office of Institutional Diversity & Equity.

Employee-Related Policies & Procedures

The Stockton University Policy and Procedures Webpage is the official source for policies and procedures, serving as a readily accessible repository for the Stockton community. The site is regularly updated as new policies and procedures are issued or current policies and procedures are revised.

We encourage faculty, staff, students, and all members of the Stockton community to become familiar with the university’s policies and procedures to enrich understanding of the institution’s expectations and improve overall productivity.

The Department of Risk Management/ Environment/Health/Safety serves Stockton University by eliminating and/or reducing risk to our most valuable resources, our students, visitors, employees, community, and property. The Department’s purpose is to integrate risk management into University governance and operations to engage a harmonized approach.

On this page you will find information on Right to Know  (RTK), the Hazard Communication Standard/Globally Harmonized System (HCS/GHS), Bloodborne Pathogens programs,  the University's  policy and procedure for the protection of minorsas well as additional safety programs and trainings that may be required depending on your job role. 

Authorized use of and access to the University's computing and communication facilities is intended and permitted solely to support the legitimate educational, administrative and mission‐centered programs of the institution. 

We encourage faculty, staff, students, and all members of the Stockton community to become familiar with the university’s Computing and Communication Technology Access and Use Policy and Acceptable Usage Standards of Computing and Communication Technology Procedure to enrich your understanding of the institution’s expectations.

The Family Educational Rights and Privacy Act (FERPA) of 1974 (the Buckley Amendment) insures students of the right to privacy in their educational records and establishes the right of students to inspect and review their records and to initiate grievance proceedings to correct inaccuracies. Students are also assured of the right to file complaints with the FERPA Office of the United States Department of Education concerning alleged failures by Stockton to comply with the Act. As an employee of Stockton, it is your responsibility to protect the confidentiality of our students' educational records and upholding their right to privacy. 

Union Affiliations

  • The New Jersey State Policemen's Benevolent Association, Inc. P.B.A.
  • The New Jersey Superior Officers Association NJSOA
  • The New Jersey Law Enforcement Supervisors Association NJLESA

*For more information please visit our Labor Relations page 

Upon Hire, employees whose positions are represented by unions will be offered the opportunity to opt into affiliated unions and asked to sign an authorization for union deductions form.  This allows the Payroll Office to deduct union dues from your biweekly paycheck. For more information please visit our Labor Relations page 

Benefits & Pensions

The Benefits & Pensions page covers all your benefits as a Stockton employee - health insurance, dental insurance, prescription and vision coverage, pensions and retirement benefits, tuition assistance, tuition exchange, and much, much more! Here is the link to the slides shared during NHO that will help you navigate all of the benefit options (recommended that you use Chrome or Firefox when opening this link).

Payroll

The Payroll page provides employees with information regarding withholding of taxes and other deductions, reimbursement forms, deferred salary options for faculty, important information regarding time & attendance, as well as instructions on how to access employee only forms. 

Helpful Campus Resources 

All-Gender Restrooms 

  • You can find all-gender bathrooms in the following locations on main campus. You can also find up-to-date infromation on the Women's, Gender & Sexuality Center  page:

    * Lower L-Wing (across from the Art Gallery)

    *Campus Center Theater (across from the Information Desk)

    * Lower F-Wing

    * Big Blue, 1st Floor (all-gender locker room)

Lactation Rooms 

  • The Lactation Information page includes information on locations of on-campus lactation rooms, how to access to the secured lactation rooms, and on-campus and online lactation resources.

Pet Sanitation for Service Animals 

Pet Sanitation station locations on the Galloway Campus:

  • Between D & E wings
  • Between housing 2 & 3 by the farthest gazebo from the TRLC
  • Between G & I wings
  • Next to N wing by Lakeside Lane

Pet Sanitation station location on the Atlantic City Campus:

  • On Ventnor Ave alongside the parking lot by the charging stations

Smoking Areas

  • Please review the Campus Map to find designated Smoking Areas on the Galloway campus and review the Smoking Policy to familiarize yourself with it

All vehicles parked in Stockton parking lots must have a virtual parking permit. Permits are free of charge.  Once you have a Z number (employee ID#) go to the Parking & Transportation home page for full details on parking regulations and to register your vehicle/s.

It is a rare occurrence for the University to close due to weather conditions. However, during times of adverse weather conditions or other emergencies, it is your responsibility to listen for emergency broadcast announcements.  In the event of a reported emergency closing  of the University, all essential employees are to report to work as scheduled. Employees have been notified of their status in accordance with union contracts or by their supervisor based on institutional priority. 

The fastest and easiest way to receive notification of any closings or delays is to opt-in to the Stockton University Emergency Text Messaging system which select campus administrators use to send urgent text messages to subscribers' cell phones in the event of an emergency.  To subscribe to this service login to goStockton portal, click on the Employee tab and under the Personal Information box you will see a link that says Update Emergency Text Message Contacts.  Click on that link to subscribe up to three cell phone numbers to the system.

The Office of Information Technology Services (ITS) provides services in the following major functional areas: Academic Computing, Administrative Computing, End-User Training and Support, Communications and Networking, and Systems Administration and Operation. on their page you can find information on the Acceptable Use Standards, Banner 9 support, training tips and more. 

StockTalk is an e-mail discussion forum for Stockton employees. Employees may leave or rejoin the list at any time. Instructions for leaving and rejoining the list can be found on the Stocktalk page 

University Relations & Marketing (URM) is committed to supporting University staff and faculty in producing high quality, thorough content in support of Stockton's mission. URM offers a variety of services, including: Graphic Production, Marketing Content Consultation, Marketing and Advertising, News and Media Relations, and much more. visit their page to learn more about URM and its services. 

The ombuds officer role is a safe, neutral, confidential, and informal resource available to all members of the Stockton community.  An ombuds officer is a highly trained, third party selected by an institution, such as a university, to resolve employee complaints/disputes within the institution’s community in an informal manner that is consistent with alternative dispute resolution best practices.  The ombuds officer listens to your concerns, clarifies procedures, discusses options, and, when requested, may act as an intermediary.

Stockton University Police Department is dedicated to developing partnerships with the community they serve, including students, staff, and faculty in order to enhance the goal of providing quality higher education in a safe and secure atmosphere. Visit their page to learn more about the Stockton University Police Department.

 Other Campus Resources & Services 

It is the commitment of the University to train and develop our employees to improve their skill and ability in both their current position and for future promotion. The Training and Development page includes information and resources on online and in-person training opportunities for employees related to diversity, leadership development, professional development, operational efficiency, and compliance.  There is also information on coaching and consulting opportunities to improve and enhance performance of individuals, teams, and divisions.

The Deer Oaks Employee Assistance Program (EAP) is a free service provided for full-time employees and all members of their household by Stockton University.  This program offers a wide variety of counseling, referral, and consultation services, which are all designed to assist employees and their family in resolving work/life issues in order to live happier, healthier, more balanced lives.  These services are completely confidential and can be easily accessed by calling the toll-free Helpline listed below.

The State Employee Discount page offers information on how to obtain discounts to different vendors who offer lower rates to New Jersey State employees. Please note these discounts are only for state classified and civil service employees. 

  • Once a month an email is sent to all faculty and staff with monthly offers for Broadway shows, Sports and Entertainment discounts. 
  • Every employee will receive a 10% discount at the Stockton Bookstore when the employee ID is presented prior to the transaction. 
  • As an employee of Stockton University, you are eligible to apply for NJM Personal Lines Insurance. This is an exclusive benefit offered by Stockton University because of its membership with the New Jersey Business and Industry Association. Once a month an email is sent to all faculty and staff with information regarding the time and location of NJM Insurance representatives.

  • Every employee will receive a discounted rate of $18 to any of the programs offered at the Stockton Performing Arts Center PAC. When purchasing a ticket, present your ID for the discounted rate. 

The Athletics and Recreation page is the best resource to find up-to-date information on sporting events, facility hours and fitness class schedules. 

Free To Be provides a unique environment where children and adults can create, discover, and explore.  The Early Learning Center provides an enriching experience for children ages 2 1/2 - 5 of families in the Stockton community: students, faculty, staff and alumni.
Chartwells is the contracted food service provider for Stockton University on both the Galloway and Atlantic City Campuses. the available dining options and meal plans can be viewed on the Stockton Dining page. 
The Quick Links page is your go-to for important employee information including organizational charts, holiday calendar, emergency closing information, personnel action calendars, reasonable accommodations information, lactation room information, and other campus offices that could be a resource to employees.   

Need Assistance?

  • Click here to view the full list of HR staff including notes on who can help you with what  
  • Or, call us at 609-652-4384
  • Or stop by our suite in J-115

We look forward to getting you what you need, answering your questions, and/or connecting you with the HR team member that can best help you.